Cheat Sheets

Explore the sections below for detailed guidance on effectively collaborating with talent with disabilities on set. Simply click or tap on the dropdown arrow next to each category to access valuable insights about accessible facilities, behavioural and communicative considerations, sensory concerns, wardrobe design, and other essential considerations.

  • Creating an inclusive and accessible environment on set is essential to fostering the talents of individuals with disabilities. The following guidelines are tailored to enhance the experience of individuals with low support needs, including manual wheelchair users, cane users, walker users, and individuals with chronic illnesses. By incorporating the following considerations, we can ensure a seamless and supportive production experience for everyone involved.

    Accessible Locations:

    • Provide accessible parking.

    • Verify shooting locations have ramps, elevators, and wide doorways (greater than 28 inches).

    • Portable ramps are a great way to address temporary barriers.

    • Keep pathways clear of obstacles, ensuring there are no tripping hazards or unnecessary barriers.

    • Secure loose cables and wires to the ground or use cable ramps to prevent interference with mobility aids.

    Appropriate Language:

    • When working with individuals with disabilities, it's crucial to consistently use respectful and appropriate language when referring to them. When in doubt, ask the talent how they would like to be described.

    • Exercise sensitivity when using terms such as “disorder,” “impairment,” “abnormality,” and “special” to characterize the nature of a disability. Consider using the term “condition” as an alternative that avoids judgment.

    • Avoid using terms such as “handicapped,” “differently-abled,” “cripple,” “victim,” “wheelchair-bound,” or “special needs.”

    Other Considerations:

    • Respect personal space; do not touch or move assistive devices without permission.

    • Long days onset can be challenging for anyone, but for talent experiencing disability or chronic illness, this can be particularly heightened.

      • Understand and accommodate additional breaks as needed.

      • Provide comfortable seating and resting areas for actors during breaks.

    Remember: when our talent’s needs are met, the more they can authentically show up and deliver an amazing performance for you! Your attention to these details will greatly enhance the experience for talent with disabilities. Thank you for your commitment to an inclusive and accessible production environment.

  • Creating an inclusive and accessible environment on set is essential for fostering the talents of individuals with disabilities. The following guidelines are tailored to enhance the experience of individuals with visual differences, including limb differences, skin differences, facial differences, and short stature. By incorporating the following considerations, we can ensure a seamless and supportive production experience for everyone involved.

    Accessible Facilities:

    • Provide accessible parking.

    • Keep pathways clear of obstacles, ensuring there are no tripping hazards or unnecessary barriers.

    • For talent with short stature, having a stepstool in the dressing room allows them to use the mirror and reach the sink comfortably. Adjustable furniture can also help them work comfortably, while accessible props and equipment ensure everything is within reach.

    Wardrobe/Clothing/Makeup:

    • Work with makeup artists and lighting technicians who are skilled in techniques that highlight the actor's features without overshadowing or misrepresenting their disabilities.

    • Similarly, be mindful of how you edit photos. Avoid alterations that might misrepresent or diminish the subject's disability. Instead, focus on editing that enhances the authenticity of the image.

    • Provide options for outfits that accommodate various body types and physical needs, such as clothing with adjustable lengths or fabrics that are comfortable for sensitive skin. For individuals of short stature or those with limb differences, standard-sized clothing may not be suitable. Custom-made garments might be necessary, requiring the wardrobe department to take specific measurements and allocate additional time for fittings.

    Appropriate Language:

    • When working with individuals with disabilities, it's crucial to consistently use respectful and appropriate language when referring to them. When in doubt, ask the talent how they would like to be described.

    • Individuals with a medical condition known as "dwarfism" are often referred to using terms such as "person of short stature," "little person," "dwarf," or “person with dwarfism.” “Midget” is a derogatory slur and should never be used! Preferences for terminology can differ depending on the individual, but many people with dwarfism favour the term "little person." Most importantly, always ask first and refer to the person by their name!

    • The term "albino" has a history of being used in a derogatory manner, which is why many prefer the people-first term, "person with albinism."

    • Individuals who have experienced an amputation are often labelled as 'amputees,' but it's worth noting that some individuals find this label offensive and is often not used correctly. Some people have a physical characteristic that is not a result of an amputation.

    Other Considerations:

    • Respect personal space; do not touch or move assistive devices without permission.

    • Do not treat people with disabilities like objects

    • Long days on set can be challenging for anyone, but for talent experiencing disability or chronic illness, this can be a particularly heightened challenge.

      • Understand and accommodate additional breaks as needed.

      • Provide comfortable seating and resting areas for talent during breaks.

    Remember: when our talent’s needs are met, the more they can authentically show up and deliver an amazing performance for you! Your attention to these details will greatly enhance the experience for talent with disabilities. Thank you for your commitment to an inclusive and accessible production environment.

  • Creating an inclusive and accessible environment on set is essential for fostering the talents of individuals with disabilities. The following guidelines are tailored to enhance the experience of individuals who are Deaf, hard of hearing, or are experiencing hearing loss. By incorporating the following considerations, we can ensure a seamless and supportive production experience for everyone involved.

    Descriptive Communication:

    • Use clear, specific language when giving instructions.

    • Ensure that scripts, directions, and any necessary information are provided in advance in accessible formats, such as written scripts or visual storyboards

    • It can be helpful to occasionally pause instruction to check for understanding. Give talent the opportunity to ask any questions they might have regarding their responsibilities on set.

    • Use visual cues or hand signals to signal the start and end of scenes or takes.

    • Provide closed captions for any video or audio content used during rehearsals or screenings.

    Sign Language Interpreters:

    • People who are Deaf may use a sign language interpreter to communicate. We will let you know if this is the case and whether or not an interpreter needs to be hired to be on set.

    • If an interpreter is present, it is important that you direct your attention to the talent and not the interpreter. Prioritize direct communication with the talent, addressing questions and guidance to them.

    • If an interpreter is not present, Video Remote Interpreting (VRI) can be used as an alternative method. This equipment can be used via a laptop with a web camera, a smartphone, or a tablet. During VRI, a remote interpreter appears on the screen, providing sign language interpretation. VRI works well for last-minute needs or in emergencies when there’s no time to get a professional interpreter on site quickly.

      • Costs for this type of service may vary based on whether an interpreter is needed immediately or is scheduled ahead of time.

    • Alternatively, using paper and pen to write things down can also be effective.

    • Individuals who are deaf or hard of hearing might rely on lip reading in order to communicate. It is important that you keep your hands and other objects away from your face in order to allow for this. It is also important to speak clearly and enunciate your words, but do not shout.

    Appropriate Language:

    • When working with individuals with disabilities, it's crucial to consistently use respectful and appropriate language when referring to them. When in doubt, ask the talent how they would like to be described.

    • Avoid using the following terms as they are offensive and should be completely avoided: "deaf-mute," "deaf and dumb," and "deaf without speech." These terms are offensive because they assume that Deaf individuals cannot communicate effectively.

    • In certain settings, you may encounter the term "hearing-impaired," but it's worth noting that many individuals find this label offensive and inaccurate, so avoid using this term!

    • The term "deaf" includes individuals with varying degrees of hearing loss, and "Deaf" with a capital D refers specifically to those who have been deaf since birth or since before they started to learn to talk. This distinction is important because Deaf individuals primarily communicate through sign language, their first language.

    Other Considerations:

    • Respect personal space; do not touch or move assistive devices without permission.

    • Long days onset can be challenging for anyone, but for talent experiencing disability or chronic illness, this can be particularly heightened.

      • Understand and accommodate additional breaks as needed.

      • Provide comfortable seating and resting areas for talent during breaks.

    Remember: when our talent’s needs are met, the more they can authentically show up and deliver an amazing performance for you! Your attention to these details will greatly enhance the experience for talent with disabilities. Thank you for your commitment to an inclusive and accessible production environment.

  • Creating an inclusive and accessible environment on set is essential for fostering the talents of individuals with disabilities. The following guidelines are tailored to enhance the experience of individuals who are blind, have low vision, and/or partial vision. By incorporating the following considerations, we can ensure a seamless and supportive production experience for everyone involved.

    Communication:

    • Establish clear communication channels with the talent. Discuss preferred methods of communication, whether it's verbal instructions, written notes in large print or Braille.

    • Avoid vague references such as "over there" or pointing in a direction. Instead, use specific directional cues, such as "two steps behind you" or "a meter to your left."

    • Accessible Documents:

      • Waivers, contracts, and other paperwork need to be provided in an accessible format for people who are blind or have low vision.

      • Ideally, this means an electronic copy that is screen-reader friendly, like a Word doc. When this is absolutely not possible, somebody needs to read out the documentation to the talent.

      • Most word processing software have tools to check the accessibility of your document. Some of these tools will even suggest changes to improve accessibility.

      • For more information about creating accessible documents, check out this website: https://accessiblelibraries.ca/resources/checklist-creating-accessible-documents/

    Accessible Locations:

    • Familiarize the talent with the set layout, including important locations such as dressing rooms, restrooms, and filming areas. Offer guided tours or orientation sessions to help them navigate the space more comfortably.

    • Assign a guide or support person to help talent navigate the set safely. Make sure that this person is able to guide the talent appropriately (offering to guide with left elbow and never grabbing or pulling their hand or arm) and that they are hyper-aware of barriers and safety concerns while in this role. The guide should be vigilant about identifying and addressing tripping hazards, such as camera equipment, cords, and props.

    • Be mindful of lighting conditions and visual cues on set. Adjust lighting as needed to accommodate individuals with low vision or partial vision. For example, some blind or low-vision individuals might require specific lighting conditions to optimize their remaining vision, such as avoiding glare or overly bright lights that can cause discomfort. Use audio cues or verbal communication to inform the actor about lighting changes or cues.

    • Use tactile markers to help guide actors to specific locations or positions on the set. You can buy temporary, self-adhesive tactile strips online or use common objects that work for both the talent and the rest of the crew.

    Appropriate Language:

    • When working with individuals with disabilities, it's crucial to consistently use respectful and appropriate language when referring to them. When in doubt, ask the talent how they would like to be described.

    • Exercise sensitivity when using terms such as “disorder,” “impairment,” “abnormality,” and “special” to characterize the nature of a disability. Consider using the term “condition” as an alternative that avoids judgment.

    • In certain settings, you may encounter the term "visually impaired," but it's worth noting that some individuals find this label offensive and inaccurate, so avoid using this term. Similar to the term “hearing impaired,” some may object to it because it describes the condition in terms of a deficiency. “Low vision” is a good term to use instead.

    • Avoid making jokes that use "blind" as a synonym for lower intelligence, and always respect personal boundaries by refraining from touching or moving people without their consent.

    Other Considerations:

    • Respect personal space; do not touch or move assistive devices without permission.

    • Long days onset can be challenging for anyone, but for talent experiencing disability or chronic illness, this can be particularly heightened.

      • Understand and accommodate additional breaks as needed.

      • Provide comfortable seating and resting areas for talent during breaks.

    Remember: when our talent’s needs are met, the more they can authentically show up and deliver an amazing performance for you! Your attention to these details will greatly enhance the experience for talent with disabilities. Thank you for your commitment to an inclusive and accessible production environment.

  • Creating an inclusive and accessible environment on set is essential for fostering the talents of individuals with disabilities. The following guidelines are tailored to enhance the experience of individuals who are powerchair users, non-verbal, and people with quadriplegia. By incorporating the following considerations, we can ensure a seamless and supportive production experience for everyone involved.

    Accessible Locations:

    • Ensure that shooting locations are wheelchair accessible with ramps, elevators, and wide doorways (greater than 28 inches). Even one step, or one curb, can make the space completely inaccessible to someone using a wheelchair. Portable ramps are a great way to temporarily solve accessibility barriers like this.

    • Keep pathways clear and free of obstacles, ensuring smooth movement for wheelchair users/those with mobility aids. Try to avoid cords being exposed as they pose a tripping hazard and make it difficult for wheelchairs to drive over.

    • Provide assistance with mobility and safety needs, including navigating the set and manipulating props or equipment.

    Communication:

    • Provide patience and support during rehearsals and filming, understanding that actors with intellectual disabilities may need extra time to process information. Allow ample time for rehearsals to ensure everyone is comfortable with their roles and the overall process. Some individuals with motor or coordination disabilities may require additional time and practice to comfortably interact with props or navigate set designs.

    • Be aware of any medical considerations or accommodations required, such as medication schedules, temperature regulation, or specialized medical equipment, and ensure that appropriate arrangements are made to support the individual's health and well-being. Flickering lights, for example, can be distracting or even distressing and can cause serious health implications for those with epilepsy or seizure disorders.

    • Establish clear communication channels with the talent. Discuss preferred methods of communication.

      • Some talent with non-verbal disabilities might need sign language interpreters. Another large segment of sign language users is nonverbal children who are nonverbal due to conditions such as NVLD, Down syndrome, autism, and cerebral palsy.

    • Offer physical support and assistance as needed, such as providing stabilization during filming, adjusting positioning or seating arrangements for comfort, and addressing any discomfort or pain promptly.

    Support Workers:

    • Most of our talent will be coming to set with a support worker, parent, or companion to help them with personal care or medical needs.

    • Please be courteous and kind to all support staff, and welcome them in the same way you welcome our talent, including offering snacks/drinks, etc.

    • With that being said, it is important to note that the talent is the star of the show here — always direct your questions and guidance to the person with the disability and not the person they are with.

    Wardrobe/Clothing/Makeup:

    • In some cases, it can be helpful to have the talent prepare their wardrobe at home and arrive on set already dressed. This could make things easier for our talent and the person supporting them.

    • Talent will need an accessible spot to be able to use the restroom on set. Everyone with a disability will have different accessibility requirements, specifically when it comes to the restroom.

      • For example, some of our talents might require an adult-size change table to be able to lie down and use the washroom, or they might require a space that is big enough to accommodate a lifting device like a Hoyer Lift.

      • In other cases, individuals might just need a bathroom space equipped with grab bars. It is important to allow open communication in this instance and to be open to figuring out solutions that work for the talent you have hired.

    Appropriate Language:

    • When working with individuals with disabilities, it's crucial to consistently use respectful and appropriate language when referring to them.

    • It is important to remember that wheelchairs and other mobility devices empower individuals by enabling them to move freely; as such, it is important to avoid negative phrases like 'confined to a wheelchair' or 'wheelchair-bound’ that hold negative connotations. Additionally, these phrases are inaccurate, as people who use wheelchairs are not permanently confined to them; they transfer to sleep, sit in chairs, drive cars, and engage in various activities.

    • Avoid using the following terms as they are offensive and should be completely avoided to describe a person: “differently abled," "special," “handicapped,” and "handicapable."

    • Person-first language emphasizes the person before the disability, for example, “person with quadriplegia” or “people with spinal cord injuries.” Identity-first language puts the disability first in the description, e.g., “quadriplegic” or “autistic."

      • Person-first or identify-first language is equally appropriate depending on the talents personal preference. When in doubt, ask the talent how they would like to be described.

    Other Considerations:

    • Respect personal space; do not touch or move assistive devices without permission.

    • Long days onset can be challenging for anyone, but for talent experiencing disability or chronic illness, this can be particularly heightened.

      • Understand and accommodate additional breaks as needed.

      • Provide comfortable seating and resting areas for talent during breaks.

    Remember: when our talent’s needs are met, the more they can authentically show up and deliver an amazing performance for you! Your attention to these details will greatly enhance the experience for talent with disabilities. Thank you for your commitment to an inclusive and accessible production environment.

  • Creating an inclusive and accessible environment on set is essential for fostering the talents of individuals with disabilities. The following guidelines are tailored to enhance the experience of individuals who have developmental disabilities. By incorporating the following considerations, we can ensure a seamless and supportive production experience for everyone involved.

    Communication:

    • Use plain, age-appropriate language during discussion or instructional interactions.

    • Take your time when communicating ideas and delivering task requirements.

      • Individuals with developmental disabilities may take longer to process information.

    • Any task can be made more approachable by breaking it down into smaller steps.

    • Avoid overloading talent with too much information at once, and allow for extra time to complete tasks, ask questions, and demonstrate understanding.

    Support Staff:

    • Talent with developmental disabilities may be accompanied on set by support staff. The purpose of a support person is to facilitate participation and encourage independence.

    • Note: Supporting staff will engage, advocate with, or assist the person with a developmental disability as necessary.

    Augmentative and Alternative Communication Methods:

    • Understanding the ways in which the talent prefers to share thoughts, and relay information, will create a safer, and more productive work environment.

    • Talent may be non-verbal, or use alternative methods of communication including sign language, or tools such as iPads, picture boards, or text-to-speech applications.

    Sensory Concerns:

    • Absorbing information through sight, touch, smell, sound or taste can sometimes be overwhelming.

    • Individuals with developmental disabilities such as Down syndrome may have a difficult time receiving or responding to sensory input.

    • Sensory concerns can arise at any moment on set.

    • Sensory triggers may include lighting intensity, background noise levels, clothing textures.

    • Assess the environment together to determine ways in which sensory discomfort can be lessened or eliminated. Have conversations with the talent (and if applicable, their support staff) regarding any specific, or anticipated sensory triggers to be aware of while on set.

    Behavioural Considerations:

    • Hypersensitivities to the environment may be revealed to you through direct language, but they can also be communicated through behaviour.

    • Sudden behaviour changes may be indicative of a sensory issue.

    • Sensory-related adjustments might be necessary if you notice that the individual you are working with is exhibiting signs of distractedness, stress, irritation, worry, or general discomfort.

    Physical Accessibility Considerations:

    • Change Rooms:

      • An accessible dressing area will be required for any wardrobe changes. Accessibility features that may be helpful include grab bars or a change table. Talent with developmental disabilities may be accompanied on set by a support staff; so, the change room space must be large enough to accommodate two people.

      • If this space does not meet the accessibility needs of your talent, offer the option to change at home before arriving on set.

    • Restrooms:

      • Talent will also need access to an accessible washroom while on set.

      • Again, some of our talent might require a spot to lie down in this space, or they may have assistance from a support staff.

      • Talent may also need a washroom space equipped with grab bars.

      • Talent with developmental disabilities might also use mobility devices such as walkers, crutches, or wheelchairs. Ensure the space is large enough to fit two bodies and any physical aids that might be used by your talent.

      • Everyone has accessibility requirements when it comes to the washroom. Speak to your talent, and their support staff, to determine the best ways to meet needs.

    Wardrobe Design Considerations:

    • The goal of adaptive fashion is to maintain style while also allowing for functionality.

      • Offer style choices which give the talent opportunities to independently dress themselves whenever possible.

      • Make sure buttons and zippers are easy to use.

    • When making wardrobe decisions, it is important to consider any possible physical differences that talent with developmental disabilities may have which could impact the way clothing fits.

      • Individuals with Down syndrome, for example, tend to be shorter in stature and have small hands and feet.

      • Individuals with Cerebral Palsy might have increased muscle tone, making their bodies stiff, and rigid.

      • As previously mentioned, talent with developmental disabilities may occasionally or regularly use a mobility device.

        • It will be beneficial to observe how clothing might fit someone who is in a seated position. Additionally, try to avoid clothing that might get tangled around any physical aids being used.

    • Sensory concerns can arise at any time on set. Wardrobe adjustments might need to be made if you notice the talent tugging, or pulling on clothing, or if they are exhibiting general signs of discomfort, stress, irritation.

      • Fidget toys are an emotional regulation tool that you may encounter when working with talent who have developmental disabilities. Consider incorporating them into style decisions.


    • Assess wardrobe options with your talent (and if applicable, their support person) to determine ways in which sensory discomfort can be lessened or eliminated.

      • Senses that could be affected by wardrobe choices include sound, sight, and touch.

      • Certain textures, materials or patterns might be overwhelming to the talent.

      • Tactile sensations to consider removing or avoiding include seams or tags.

      • Some items of clothing can feel too constricting to talent with developmental disabilities.